A Citizen of the U.S. / A Noncitizen National of the U.S. We use cookies to make wikiHow great. The Document presented is a receipt box should be left unchecked unless you truly have a receipt of the document. Provides a document in which the name the employee wrote in Section 1 is completely or substantially different from the name on the document, Ask the employee the reason for the name change, Provides a document that does not reasonably appear to be genuine and/or to relate to the individual or if he or she cannot present other documents to satisfy the requirements of Form I-9. Employees presenting an acceptable List A document should not be asked to present any other document. Document Number The Social Security Card number Expiration Date N/A Type of ID: Original or Certified Copy of a Birth Certificate. The employer cannot ask for specific documents or more documents than required. The immigration status notation within the Date of Birth (mm/dd/yyyy): Enter your date of birth as a 2-digit month, 2-digit day, and 4-digit year (mm/dd/yyyy). Keep reading to find the 3 complete lists below,including eligible person category and the relevant authorities that issue the documents. Review our. Your birth certificate document number can often be found in the top-right corner. The first three digits show the region code, while the next two digits usually represent the year of birth. Form I-9 is used to verify an individuals identity and eligibility to work. Fortunately, you can obtain a certified copy of your birth certificate online at a low price. Then we invite you to check out our open source document management system. NEXUS cards provide expedited travel at the US Canada Border for predetermined low-risk Canadian and US citizens and is an acceptable List B #2 document. Number. However, there are exceptions where the number can be displayed in the upper left corner. Everything just type issued by the Department of State (Form DS-1350) Original or certified copy of birth. Social Security cards with the below stamps are not acceptable documents for Form I-9. These are usually unique numbers, which are assigned contextually. Note: Supervisors STOP before Section 3. www.usbirthcertificates.com The birth certificate number is formed by: This format was adopted by all states in 1948, making the birth certificate number uniform across the country. Certification of Report of Birth (DS-1350) U.S. Department of State Original or certified copy of birth certificate bearing an official seal State of the U.S. from which the certificate was issued (Ex: State of Florida) Native American tribal document Native American Tribe from which the document How do I fill out an i9 with employment authorization card? Some List A documents are in fact a combination of 2 or more documents. Students cannot bring 2 identification documents from the same List. SSN cards with the annotation For Social Security and Tax Purposes Only are acceptable for I-9 purposes. If you are looking for blank forms, you can get them for free at the relevant state office. Aliens authorized to work must provide only one of the following document numbers to complete Form I-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number. Your Alien Number is much like a Social Security number, as it is a unique number assigned to you, though it can have anywhere from 7 to 9 digits. Drivers License or Government Issued ID Card Find A Community. However, some cards issued after May 1, 2017, may still display the previous format. Then, when you receive your new Social Security card or the certified copy of your birth certificate, you can bring these documents to Human Resources (Baker Building, 10th floor, 110 21st Ave. S.) to complete your Form I-9. You can use several documents as proof of identity and employment authorization in the U.S. Keep reading this article to find out which ones you will need and how to get them. Certification of report of birth issued by the U.S. Department of State (Forms DS-1350, FS-545, FS-240) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying territory of the United States bearing an official seal Native American tribal document Form I-197, U.S. Citizen Identification Card The Department of Homeland Security advises employees filling out a Form I-9, beginning October 31, 2010, that if the birth . I-9 documents must be obtained from the relevant issuing body. However, if your new employee provides a . Share sensitive information only on official, secure websites. A signature is not required for the Social Security card to be valid. US Federal Holidays 2023: Observed and Proposed Dates, New York City Office for Puerto Rican Vital Records Opens, 16 Year Olds Can Now Get Pennsylvania Birth Certificates, How to Receive Your California Birth Certificate Quickly, California Vital Records to Become Electronic With Blockchain Technology, Pennsylvania uses a 7-digit number, which always ends in 0, followed by an - and the year of birth. In addition, there is no identification card. Part I: For the Employee, Establishing Identity. Form I-9, Employment Eligibility Verification, Webinars, Micro-Learning, Podcasts & Videocasts, HR Calendar of Records & Reports for 2023, Alcohol at Company Parties: What You Need to Know, VALID FOR WORK ONLY WITH INS AUTHORIZATION, VALID FOR WORK ONLY WITH DHS AUTHORIZATION. Social Security Account Number card other than one that specifies on the face that the issuance of the card does not authorize employment in the United States. A Quick Guide for Michigan SOS Title Transfer. 12/05/2010 I-9 FORMS: New Rules Issued for Use of Puerto Rico Birth Certificates. Employers who partner with the IMAGE program receive training and education from U.S. Immigration and Customs Enforcement on proper hiring procedures, fraudulent document detection and anti-discrimination laws. 3. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: U.S. citizens Noncitizen nationals of the U.S. Lawful permanent residents Refugees Asylees Note: Some individuals who present this List A document, such as certain nonimmigrant students and exchange visitors, must present additional documentation in order to prove their work authorization in the U.S. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. A receipt showing that a person has applied for an initial birth certificate is unacceptable. Procedures for Conducting Employment Eligibility Verification (I-9) Number. As an employer, you are responsible for completing the Form I-9 of each individual (citizens & non-citizens) you hire. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Immigrant and Employee Rights Section (IER), Handbook for Employers M-274, Guidance for Completing Form I-9, Employment Eligibility Verification Form, Provides documentation that reasonably appears to be genuine, relates to the employee, and is on the, Provides a document that does not reasonably appear to be genuine or relate to the employee or is not on the Lists of Acceptable Documents. Birth certificates (BCs) issued by the States generally include an 11-digit number in a xxx xx xxxxxx format. USCIS cannot comment on whether or not a particular hospital is authorized to issue a birth certificate that meets the regulatory requirements. Both the previous and new cards will remain valid until the expiration date shown on the card. Official websites use .gov You can live your whole life without needing to memorize it. Your new employee can work. Document Number The Social Security Card number Expiration Date N/A Type of ID: Original or Certified Copy of a Birth Certificate. An original birth certificate A Native American tribal document A U.S. Citizen ID Card (Form I-197) An Identification Card for Use of Resident Citizen in the United States (Form I-179) An authorization document issued by the Department of Homeland Security (DHS) [12] Part 3 Filling in the Employer Section Download Article 1 Check the first section. E-Verify is a way to verify electronically that you are legally allowed to work in the U.S. Usually, your employer will set up your electronic signature. In April 2013, Form I-94 was automated at airports and seaports. Its typically located in the upper-right corner of the birth certificate. A 2-digit year of registration, which is usually the year of birth. Birth certificates, death records, marriage certificates. Document Number. Human Resources Certification/Test Prep Study Webinars, Infectious Disease Preparedness and Response Plan, Form I-9 Acceptable Documents List B & C. This website uses cookies to improve your experience. Employment Authorization Document that contains The first part is filled out by the employee, who then presents documents proving they are allowed to Employers must look at the issuance date of the birth certificate to confirm it is acceptable. CLICK HERE (opens in a new window) to download a copy of the Form I-9 Handbook. It includes information such as the employee's full name, address, date of birth, Social . USCIS form I-9 must be completed for all new employees hired after November 6, 1986. You can trust that we take your personal information privacy and security seriously with HIPAA compliant data storage and data encryption. List C: What Documents Establish Employment Authorization? U.S. Military card or draft record 6. Travelers may access Form I-94 information through the U.S. Customs and Border Protection website or may request a paper Form I-94 during the inspection process. As part of the verification process, employers must complete the Form I-9, Employment Eligibility Verification, retain the form for a statutorily- Start Printed Page 76506 established period of time, and make the form available for inspection by certain government officials. certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal. When clicking on the number, our software automatically starts and opens op the desired document. Quick Reference for Form I-9 Acceptable Documents. These documents were previously issued by the Immigration and Naturalization Service. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/v4-460px-Complete-an-I9-Form-Step-1.jpg","bigUrl":"\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/aid9658333-v4-728px-Complete-an-I9-Form-Step-1.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"